Supplier Management Suite is supplier onboarding software and a source-to-pay app for procurement teams, built on Joget DX 9, that manages supplier registration, document verification, bid evaluation, contract tracking, invoice processing, and conflict-of-interest checks.

Today, procurement teams find vendor data spread across spreadsheets, emails, and the ERP. The Finance team spends time resolving price variances, partial deliveries, and invoices received before goods receipts. Procurement officers struggle to manage onboarding through scattered emails and manual entry.

Key Features

• Supplier Management Suite registers a supplier on Register Supplier, verifies documents and screens the supplier side by side, then runs a risk assessment and final approval before the supplier is Active.
• Supplier Management Suite screens each supplier against the Watchlist (sample) table, which you replace with your own list.
• Supplier Management Suite runs tenders on Tenders and Bids, scores bids with Scoring Weights and drafts an AI bid comparison that never picks a winner.
• Supplier Management Suite checks every invoice by three-way match against its purchase order and received value, approves it within 2% and sends the rest to Finance on Exceptions with the difference shown.
• Supplier Management Suite opens a COI case for Compliance when a staff declaration matches the director of a bidding supplier.

Frequently Asked Questions

What is the supplier onboarding process in Supplier Management Suite?

Supplier Management Suite guides vendor onboarding through a structured workflow. The process begins with supplier registration, followed by document verification and screening against a watchlist. Then, a risk assessment is performed, and a final approval is needed before a supplier becomes Active. The Onboarding Progress screen tracks the status of each supplier.

How does Supplier Management Suite do a three-way match between purchase order, goods receipt and invoice?

Supplier Management Suite automatically compares the invoice total with the purchase order total and the received value. The calculation uses a fixed rule; AI is not involved. If the difference is within 2%, the invoice is approved automatically. Otherwise, the invoice, along with the difference, goes to the Finance team for review.

Does Supplier Management Suite check suppliers against real sanctions or AML lists?

No. Supplier Management Suite does not perform real sanctions or AML screening. It uses a sample watchlist. You must replace this "Watchlist (sample)" with your own reference data for compliance checks.

How does Supplier Management Suite find conflicts of interest between staff and suppliers?

Supplier Management Suite identifies conflicts of interest by matching staff declarations on Declare an Interest against the directors of bidding suppliers. If a match is found, a COI case is opened for Compliance to investigate the potential conflict. AI does not make this determination.

Which Joget version does Supplier Management Suite run on, and what does the AI need?

Supplier Management Suite runs on Joget DX 9.1.1. The AI functionality uses your own key to draft notes for document checks, risk narratives, bid comparisons, and invoice exceptions, but a person makes the final decision on each.